A significant number of us were associated when we were in the workplace. We didn’t need to think twice about file share. However, now that we are scattered all over the world, it can be challenging to securely share files. To collaborate more efficiently, you might consider using powerful file sharing tools to securely share sensitive files.
You can share files by attaching the file to an email or to Slack. However, either approach can cause problems on many fronts. Your email and messaging system can be too dependent on you, so your files that are not as expected chronicled could without much of a stretch be presented to programmers who will involve them as phishing baits. This is a great way to quickly play the “who’s the most recent version” game with traditional documents. When multiple people are working on a document, spreadsheet or presentation, it can be difficult to keep up the pace with new updates.
Google Drive and OneDrive both have their flaws
Although built-in collaboration tools, such as Microsoft OneDrive and Google Workspace, can resolve the issue of version control — and may be the only option if you have an email address that matches your company’s — they can become tedious when your team grows. You might accidentally share the document with people you don’t want to see it or block access for anyone who isn’t authorized. Your sharing arrangements are more complex and there is a higher chance that the entire world, or even family members, will have access to your files. You’ve probably seen news stories in which a document collection or database fell into the wrong hands. Some companies don’t want to risk it: One client required me to obtain a new domain email address to share their Google Docs.
There are more than a dozen providers of personal file storage services available, including OneDrive and Google Workspace. A significant number of these administrations can be utilized free of charge or if nothing else insignificant expense. These services are free or almost free for minimal use. However, you should consider allowing everyone in your subgroups to use two-factor authentication (like Authy). This is not just a username/password. However, they are often second-rate when compared to user experience. Dropbox’s collaboration features can prove confusing, iCloud is complicated, and Box’s File Preview feature doesn’t do a very good job. They can be used for file sharing, including on your own devices. However, they are not my preferred method.
A cloud-based enterprise file sharing platform is a better option. It encrypts your data and offers fine-tuned access control. Egnyte is one of the most well-known services. Here’s an overview of what each offers and how much they cost.
Check out these popular file sharing sites that offer secure file sharing
| Supplier | Monthly prices | Maximum file upload | Free Trial | Application integration |
| Supplier | Monthly prices | Maximum file upload | Get a free trial | Application integration |
| Egnyte | $20/user | 100GB | 15 days | Advanced |
| SecureDocs | $250 for unlimited users | Unlimited | 14 days | Limited |
| ShareFile/Citrix | $50 for unlimited Users | 100GB | 30 days | Advanced |
| SugarSync | $55 for 3 Users | 300 GB for web client | 30 days* | Limited |
Credit card required for activation of free trial
Whichever one you choose to use, here are some things to consider when looking for secure file-sharing services.
- Programmed document sync For all clients, on all gadgets. Integration with Windows Explorer or MacOS’s Finder. You can browse shared folders while keeping local copies.
- Support for Android and iOS clients You can browse shared folders or folders anywhere you are.
- End-to end encryption . Your login should be required to access your files. ShareFile has an Outlook plug in that encrypts your files.
- Extra login security . SecureDocs will require additional authentication for logins. However, the other options I mentioned have it as an option. As shown below, scanning a QR Code in a smartphone application is all it takes to set this up.
- It’s not difficult to impair public sharing Or that it is hard for them to coincidentally share freely.
- Access rights and permissions customizable to ensure the correct file collections are shared by the right people. Egnyte, for example, has many controls that allow you to add a password, permit or disallow downloads, and notify you. As you can see, the screenshot is below.
- Audit trails To find out if someone accidentally shares a file over the Internet or to quickly delete a share file when it’s not needed anymore.
- Many of these products come with free trials. The ones I mentioned above, except SugarSync, don’t require payment information. You can also use the trial periods to see how they work. You can also make the right choice by asking these questions:
- Do you often share large files? Do you need to upload videos or PowerPoint presentations? Some services place limits on files. SugarSync for instance has a limit to the size of uploaded files.
What other software tools are compatible with file sharing?
Egnyte, for example, integrates with Salesforce and Google Workspace. This makes file sharing much easier as part your routine workflows. You should read the fine print if you find this important.
Do you require a bedroom? ? Some services offer a shared “data space” that can serve as a cloud equivalent to a shared file server. ShareFile, SecureDocs and others offer unlimited storage space in their shared rooms. Egnyte limits the storage to 1TB. However, this is still a large amount of storage space, even if you aren’t a video producer.
What other specialized services would you like? ? A few administrations incorporate with electronic marking applications (ShareFile works related to Citrix’ RightSignature), which permits for customized workflows (such document approvals) and other tasks that can help save time in a company environment.
Some customization is required to use an enterprise-sharing service. However, I believe it’s worth it for more security, collaboration, and peace of mind.
